Overview

Obtaining Manuscript Materials

Preparation of Manuscripts

Introduction

Papers by invited speakers are allotted a maximum of ten (10) pages in the Proceedings. Contributed papers including poster, demo, and regular oral contributions will be allotted a maximum of four (4) pages while one (1) page is allotted for BoF summaries. Presenters of multiple papers will be permitted to submit a manuscript for each for inclusion in the Proceedings, although it is necessary that we receive a completed Publication Agreement and Copyright Assignment form for each submission. Because of the extremely high cost, color illustrations will not be published in the paper version of the proceedings, but may be included in the electronic versions of the proceedings. All authors should send black-and-white figures, plus the color versions of their figures if they wish to.

Authors must submit their manuscripts and associated figures electronically by 19 November 1999 11:59 pm US HST (20 November 1999 09:59 UTC). See the section entitled "Submission of Manuscripts" for details on using anonymous FTP to submit your files.

We plan on expanding the material available in electronic version of the proceedings to include material such as animations, sample code, supplementary documents, etc. Please use a hypertext link in your paper (see \htmladdnormallink below) to refer to any additional electronic material. These links should point to the filename only with no directory structure. Please follow the following instructions when naming these files:

1. Use the extensions in the table below for the file types listed
2. Name your files using an 8.3 format with all characters in lower case (no more than 8 characters before the '.')
3. Use your paper ID code (see below) as the first 5 characters.

LaTeX Markup Commands

You should use only those markup commands from LaTeX plus the several extensions provided by this style file. Do not define any commands of your own for any reason (no \def or \newcommand statements).

Preamble

\documentstyle[11pt,adassconf]{article}

The \documentstyle command must appear first in any LaTeX file, and this one specifies the main style to be the LaTeX article style using eleven point fonts, with modifications and additions for the adassconf substyle.

The author must include a

\begin{document}

command to identify the beginning of the main portion of the manuscript.

Paper ID Code

This will not appear in your paper; however, it allows different papers in the proceedings to cross-reference each other.

Note that you should only have one \paperID per submission, and it should not include a trailing period.
 

Contact Information

Author Index Specification

\aindex{LASTNAME, F. M.}

where F is the first initial and M is the second initial (if used). This guarantees that authors that appear in multiple papers will appear only once in the author index.

Subject Index Keywords

Title, Byline, Abstract, etc.

\title{lucid text}
\author{name(s)}
\affil{address}

The \affil command should be used to give the author's full postal address. The address will be broken over several lines automatically; do not use LaTeX's \\ command to indicate the line breaks. Please use mixed case text for all these fields rather than supplying all capitals; the style file will convert to upper case as necessary. The article's abstract should be enclosed in an abstract environment.

\begin{abstract}
abstract text
\end{abstract}

Do not include the word Abstract in your text; it is inserted automatically.

Sections

\section{heading}
\subsection{heading}

Please use mixed case text for the section heads. Note that these commands delimit sections by marking the beginning of each section; there are not separate commands to identify the ends. If one wishes to have an acknowledgments section, it should be set off simply with the command:

\acknowledgments
 

Hypertext Links and URLs

The ADASS conference style provides several macros to ensure hypertext links and URLs are formatted properly in each version. The two most commonly used commands are \htmladdnormallink and \htmladdnormallinkfoot. These commands are analogous to the tag in HTML, allowing you to link a piece of text to a URL. Both commands take two arguments: the link text and the associated URL; e.g:

the \htmladdnormallink{ADS}{http://adswww.harvard.edu/}

Using \htmladdnormallinkfoot will cause the URL to appear in the printed copy of you paper as a footnote to that text (for example, when one refers to the ADS. In the on-line version, the text will be an actual HTML link to that URL. \htmladdnormallink is just like \htmladdnormallinkfoot except that the URL does not appear in the printed version.

If you wish to have the URL explicitly appear within the body of your paper (rather than as a footnote) you can use the \makeURL or \htmladdURL command to format it:

\makeURL{URL}
\htmladdURL{URL}

\htmladdURL will cause the URL to be a link to itself in the on-line version; with \makeURL, the URL will appear as plain text.

Note that it is not necessary to escape special characters like tilde (~) and underscore (_) within your URLs when you enter them as arguments to any of these four commands. These special characters will be properly formatted in both the on-line and printed versions:

\htmladdnormallink{my document}%\\
{http://www.cfht.hawaii.edu/~crabtree/my_doc.html}
 

Equations

\begin{displaymath}
\end{displaymath}
\begin{equation}
\end{equation}
\begin{eqnarray}
\end{eqnarray}

The displaymath environment will break out a single, unnumbered formula. The equation will appear the same if it is set in an equation environment, and it will be autonumbered by LaTeX. In order to set several formulæ in which vertical alignment is required, use the eqnarray environment.

Tables

\begin{deluxetable}{cols}
\tablecaption{text}
\tablehead{column headings}
\colhead{text}
\startdata
data
\enddata
\end{deluxetable}

The cols specifies the justification for each column. One of the letters l, c or r is given for each column, indicating left, center, or right justification. The font size of the table information can be adjusted using the \small, \footnotesize, or \scriptsize commands right after the \begin{deluxetable} command. The table width can be explicitly set with the \tablewidth{width} command.

Tables may also appear in table environments, although the deluxetable environment is preferred.

\begin{table}
\caption{text}
\begin{tabular}{cols}
\end{tabular}
\end{table}

There should be only one table per environment. The table environment encloses not only the tabular material but also any title (caption) or footnote information associated with the table. Tabular information is typeset within LaTeX's tabular environment; the cols argument specifies the formatting for each column. Tables and figures will be identified with arabic numerals, e.g., "Table 2."; the identifying text, including the number, is generated automatically by the \caption command.

There is a \tableline command for use in tabular environments.

\tableline

This command produces a single horizontal rule. There should be a \tableline above and below between the column headings, and two at the end of the table. Authors should not use additional \tablelines themselves, and are discouraged from using vertical rules unless essential. 

EPS Files

\plotone{file}
\plottwo{file}{file}

The file argument is used to name the file(s) to be included. The \plotone command includes one figure that is scaled to the width of the current text column; \plottwo inserts two figures side by side, and the pair is scaled to fit the text width. If one uses these macros, the necessary vertical space is provided automatically.

\begin{figure}
\plotone{paperID.eps}
\caption{My EPS graphic.}
\end{figure}

or \begin{figure}
\plottwo{P2-35a.eps}{P2-35b.eps}
\caption{Two related graphics.}
\end{figure}

Please note that the caption will be centered under the pair of graphics when \plottwo is used. It is not possible to caption the two plots individually with this package at this time. As with tables, figures will be identified with arabic numerals, e.g., "Figure 1.".

The scaling of the EPS plot may be adjusted with the \epsscale{scale} command, i.e., \epsscale{0.8}.

If further fussing with the positioning of plot on the printed page is necessary, you can try using this command:

\plotfiddle{file}{vsize}{rot}{hsf}{vsf}{htrans}{vtrans}

Description of the arguments to \plotfiddle.

vsize	vertical white space to allow for plot, any valid LaTeX dimension
rot	rotation angle, in degrees, counter-clockwise
hsf	horiz scale factor, percent
vsf	vert scale factor, percent
htrans	horiz translation, in PS points 72/in
vtrans	vert translation, in PS points 72/in

If you can produce EPS but you do not have dvips, you can still put the \plotone or \plottwo commands in the the appropriate places, but you will have to comment them out and put in a \vspace{dimen} command to open up the text. The dvips program is in the public domain and is available from labrea.stanford.edu.

A special note to authors: Since it is sometimes necessary to edit EPS files to make them printable, authors should try to avoid EPS files with lines longer than 1024 characters.

Pasted in Illustrations

These illustrations should appear in {\tt figure} environments.

\begin{figure}
\vspace{dimen}
\caption{text}
\end{figure}

There should be only one figure per environment. Space for the figure is created with the \vspace command; dimen should be a valid LaTeX dimension, e.g., 2.5in.

Any non electronic illustrations should be mailed to the address below.

Size of Illustrations

Halftone Illustrations (Photographs)

References

In the Text

Reference List

\begin{references}
\reference bibliographic information}
    .
    .
    .
\end{references}

The bibliographic information should be in the order directed by Abt (1990): author, year, journal, volume, and page. For instance, the reference for this editorial would be typed in as

Abt, H. 1990, ApJ, 357, 1

Note that there is no comma following the author name(s), there is no trailing period at the end of the reference, and the entire line is set in the body typeface (no font changes). See sample2.tex for more complex examples.

To reference a paper from this conference, use the \adassix and \paperref macros. For example,

\reference Zacharias, N.\ \& Zacharias, M.\ 2000, \adassix, \paperref{P1-03}

will appear as

Zacharias, N. & Zacharias, M. 2000, this volume, [P1-03]

Care should be taken that each literature citation in the manuscript has its counterpart in the reference list and vice versa. Care should also be given to checking the accuracy of the references---author(s), date, volume, and page number. The accuracy of the references is the sole responsibility of the author.

Abbreviations for Journals

References to papers in the Proceedings for ADASS'99 should be of the form author list 2000, \adassix, \paperref{} (see above for an example).

Examples

Reprints

Submission of Manuscripts

1. Anonymous-FTP to ftp.cfht.hawaii.edu . Give ``anonymous'' as the login name and your email address as the password.
2. Change into the incoming/ADASS/ directory (type cd incoming/ADASS)
3. Upload your files using the put command. Identify the LaTeX manuscript giving it a name using your paper ID code (e.g. ``P1-03.tex''). Any EPS files should be identified in a similar way (e.g. ``P1-03a.eps''; see EPS Files section). For authors depositing multiple EPS files use the following notation, P1-03a.eps, P1-03b.eps, etc. Note that you will be able to see a listing of the files you upload using ls however, you will not be able download, delete, or overwrite them after the upload. If you wish to upload any other files please name them using the same convention, i.e. starting with your paper ID (e.g., P1-03.junk).
4. Disconnect by typing bye.

Here is how a sample session might look:
 

% ftp ftp.cfht.hawaii.edu
Name (ftp.cfht.hawaii.edu:crabtree): anonymous

Password: Dennis.Crabtree@hia.nrc.ca
ftp> cd incoming/ADASS
ftp> put P1-03.tex
ftp> put P1-03a.eps
ftp> put P1-03b.eps
ftp> bye

Manuscripts must be received no later than 19 November 1999 HST in order to be assured publication in the Proceedings.

Copyright Agreement

ADASS'99 Proceedings c/o Dennis Crabtree NRC/HIA DAO 5071 West Saanich Road Victoria, B.C. V8X 4M6 CANADA

adass-editors@cfht.hawaii.edu