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Instructions on Manuscript Preparation for the Conference
Proceedings
Last Update: November 26, 2001
- Many participants in the US have received their copy of the
proceedings in early or mid-november. The publisher, ASP, will contact us in
case a copy could not be delivered and was returned to them, but if
you are worried your copy might have been lost, please wait after
mid-december (to allow for slow deliveries) and then contact
Nadine Manset (CFHT).
-
Papers submitted to astro-ph in addition to our ftp site are available
here.
Overview
The Proceedings for this conference will be published as a volume in
the
Astronomical
Society of the Pacific Conference Series. The cost of this book is
included in the conference registration fee.
Authors are asked to submit
all manuscripts electronically using the LaTeX AATS.sty
file. If authors are not able to use LaTeX or submit electronically
please contact the editors at
conf-editors@gemini.edu for
further instructions.
|
Conference Proceedings Editors:
conf-editors@gemini.edu |
Ted von Hippel (Gemini)
Nadine Manset (CFHT)
Chris Simpson (Subaru) |
| Page Limitations: |
12 pages for the review talks
8 pages for other talks
3 pages for posters
|
| Submission Deadline for electronic
manuscript: |
Monday, April 9 at 5pm HST
(Tuesday, April 10 at 3am UTC) |
Obtaining Manuscript Material
All the necessary files (instructions, style file, example and
template) are available through this web site. If, for some reason, you
are not able to download the files and would prefer to receive them by
email, please contact the
Proceedings editors.
- Manual.ps ---
User's Manual in PostScript format, with instructions on how to present
your manuscript and use the LaTeX markup language (basic commands,
tables, equations, references, etc.) If you are not familiar with LaTeX,
you will find LaTeX manuals and help files on the Web, such as:
- AATS.sty ---
Style file for the Astrophysical Ages and Time Scales
conference. Download and declare this file in the preambule of your
manuscript.
- epsf.sty ---
Style file if figures in EPSF (Encapsulated Postscript Format) are to be
included, and this file is not available on your system.
- Example.tex
and the figure figure.ps ---
A LaTeX example for a typical manuscript, which includes a figure. After
downloading these 2 files and the style file AATS.sty, run LaTeX (latex
Example.tex) to see the result. Read the Example.tex file
to see how this paper was prepared.
- template.tex ---
A template LaTeX file that may be used to create manuscripts.
- Copyright Agreement (PostScript) ---
PostScript version of the Copyright Agreement form. A signed form must be
received for each manuscript submitted.
- Copyright Agreement (text) ---
Text version
of the Copyright Agreement form, if this format is easier for you to use.
Preparing and checking your Manuscript
Please prepare your manuscript according to the instructions given in
the User's Manual.
Use the following checklist to ensure your manuscript has been prepared
in the permitted format:
- Have you filled, signed, and given to us the Publication Agreement
and Copyright Assignment form? Without this form, your submission cannot
be published. If you have not yet completed the form, please download a
PostScript or text version of it, and send it to the
editors:
Astrophysical Ages and Time Scales Proceedings
c/o Ted von Hippel
Gemini Observatory
670 N. A'ohoku Place
Hilo Hawaii 96720
USA
- Have you used the AATS.sty style file that has been prepared
specifically for this conference?
- Have you followed all the instructions given in the User's Manual?
- Does your paper have the correct number of pages? The page
limitation is 12 pages for the review talks, 8 pages for other talks,
and 3 pages for posters. If your paper is too long, you will be asked
for a shorter version.
- Have you included an abstract? Papers without abstracts will be
returned to the authors for one.
- Have you included macros? Macros are NOT permitted, since they
interfere with other papers when all the manuscripts are put together to
prepare the book. Do NOT include macros of your own.
- Have you prepared your figures in EPS format? Will your figures
still be readable after a 10% reduction (which will be done by the
publisher)? EPS format is strongly preferred for all figures.
- Are the lines in your figures thick enough? Are the prints big
enough? Do the figures fit in the page nicely?
- Have you checked your paper carefully for typos and spelling
mistakes? Have you used a spell checker? The editors are principally
concerned with formatting the book; correct grammar and typography are
the sole responsibility of the authors.
- Have you named your files using the last name of the first author, and
numbered the figures?
- Have you deposited your manuscript in electronic form via anonymous
ftp? Manuscripts must be received no later than Monday, April 9 at 5pm
HST in order to be assured publication in the Proceedings.
- Have you included contact information in the manuscript, in the form
of a comment, with name and email address of a contact person?
Submitting your Manuscript
Name your files using the last name of the first author, and
numbering the figures. For example, the manuscript by Simpson might
consist of simpson.tex and 2 figures, simpson1.eps and simpson2.eps.
The FTP site for manuscript submission is now ready. We have been given
one password protected account to be used by all authors, so please be
careful not to overwrite another author's files!
Remember that the deadline for submitting your paper is Monday, April 9 at
5pm HST.
If you experience any difficulty using the ftp site or if you do not
receive an acknowledgement email within 7 days of your submission, please
contact us at conf-editors@gemini.edu.
If you submit your conference paper to astro-ph please let us know the
astro-ph paper number and we will
supply a link to it on our web pages as
well. (This is a first for ASP. They are allowing us to provide this
service as an experiment.)
Finally, here is an overview and then a verbatim example of a typical
connection to the conference ftp site:
- Log on to the machine astra.hi.gemini.edu using the ftp protocol.
The login and password have been sent to you by email. If you have not received that email, please contact the editors; the
email address we have for you might be incorrect.
- Please use the dir command to check which files and directories are
already present, so that you will not overwrite any file or directory.
- Create a subdirectory using the command mkdir. Please name your
directory using the paper's first author's last name. If there is already
a subdirectory with that name (from another author who has the same last
name) please use the first author's last name plus first name to create a
unique subdirectory.
- Use the commands mput or put to upload your files (which should be one
tex file and possibly one or more eps files for the figures).
Here is the verbatim example of an ftp session:
hoku% ftp astra.hi.gemini.edu
Connected to astra.hi.gemini.edu.
220 astra.hi.gemini.edu FTP server (Version wu-2.6.0(1) Mon Feb 28 10:30:36 EST 2000) ready.
Name (astra.hi.gemini.edu:manset): timescales
331 Password required for timescales.
Password:
230 User timescales logged in.
ftp> dir
200 PORT command successful.
150 Opening ASCII mode data connection for /bin/ls.
total 1
-rw------- 1 timescal ftp 115 Feb 24 16:28 .bash_history
-rw-r--r-- 1 timescal ftp 0 Feb 27 10:58 test
226 Transfer complete.
269 bytes received in 0.013 seconds (20.88 Kbytes/s)
ftp> mkdir smith
257 "/home/ftp/pub/timescales/smith" new directory created.
ftp> dir
200 PORT command successful.
150 Opening ASCII mode data connection for /bin/ls.
total 2
-rw------- 1 timescal ftp 115 Feb 24 16:28 .bash_history
drwxr-xr-x 2 timescal ftp 1024 Feb 27 10:58 smith
-rw-r--r-- 1 timescal ftp 0 Feb 27 10:58 test
226 Transfer complete.
332 bytes received in 0.014 seconds (22.50 Kbytes/s)
ftp> cd smith
250 CWD command successful.
ftp> mput smith*
mput smith.tex? y
200 PORT command successful.
150 Opening ASCII mode data connection for smith.tex.
226 Transfer complete.
mput smith1.eps? y
200 PORT command successful.
150 Opening ASCII mode data connection for smith1.eps.
226 Transfer complete.
mput smith2.eps? y
200 PORT command successful.
150 Opening ASCII mode data connection for smith2.eps.
226 Transfer complete.
ftp> dir
200 PORT command successful.
150 Opening ASCII mode data connection for /bin/ls.
total 0
-rw-r--r-- 1 timescal ftp 0 Feb 27 10:59 smith.tex
-rw-r--r-- 1 timescal ftp 0 Feb 27 10:59 smith1.eps
-rw-r--r-- 1 timescal ftp 0 Feb 27 10:59 smith2.eps
226 Transfer complete.
212 bytes received in 0.0086 seconds (23.96 Kbytes/s)
ftp> quit
221-You have transferred 0 bytes in 6 files.
221-Total traffic for this session was 3193 bytes in 12 transfers.
221-Thank you for using the FTP service on astra.hi.gemini.edu.
221 Goodbye.
Copyright Agreements
All authors should have returned a completed Publication Agreement and
Copyright Assignment form during the conference. If you did not return
the signed form to us at the conference, you must download it, and send the completed form to the
conference proceedings editors at:
Astrophysical Ages and Time Scales Proceedings
c/o Ted von Hippel
Gemini Observatory
670 N. A'ohoku Place
Hilo Hawaii 96720
USA
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