CFHT UM2025 - Meeting Site
26 - 28 May 2025, Lac-à-L'Eau-Claire, Québec, Canada
The unique venue selected for this tri-annual meeting will offer opportunities for new and renewed collaborations. Due to the location and the package offered by the Auberge, we want to highlight specific details.
Transportation: renting a car
Map
All-inclusive package
Meal schedule
Package cost and options
Lodging options
Frequently asked questions
Book your room and meals with this form
- You can fill the form by hand with block letters or electronically. (This seems to work too.)
- Deadline: April 8.
- If you have a preference in accommodation, book early.
- The form allows you to indicate the name of your roommate (if you want to share a room) or the name(s) of people sharing a condo or cottage with you (if applicable).
- Please read the payment and cancellation policy carefully.
- Contact information is at the bottom of the last page.
Looking for a car ride to/from the Montreal airport? Please use the form on this page.
Looking for a roommate (to share a room) or housemate (to share a condo or cottage)? Please fill in and consult all responses on this Google Roommate search sheet.
Please register even if you only plan to attend one day; this will allow the LOC to manage the number of seats in the room and order enough food for the coffee breaks. If you commute daily to the site or only attend one day, please use the contact information at the end of the form to reserve your meals. The Auberge cannot guarantee a seat in the dining room without a reservation.
The Auberge is located between Montreal and Quebec City after a drive of about 2h15. There is no train or bus service; participants will have to rent a car.
The Auberge offers an all-inclusive package with room and meals included. Alternate lodging and meals options are not available nearby.
Breakfast and lunch are buffet-style, and dinners include a 3-course table d'hote. Beer and wine can purchased at the bar. The Auberge accommodates guests with food allergies and food preferences. The dining room meal hours are:
- Breakfast: 7 am to 10 am
- Lunch: 11h30 am to 2 pm
- Dinner: 5h30 pm to 9 pm
A banquet is offered at no additional cost to the conference's participants (and their spouse if applicable); participants only pay for the dinner included in the all-inclusive package and CFHT covers the added cost. When registering, please indicate how many banquet tickets you wish to get. Beer and wine will be available for purchase at the bar.
The package for 2 nights (May 26 and May 27), two dinners, two breakfast buffets, and three lunch buffets is CAN$782.75 per person for single occupancy (one person per room), and CAN$556.65 per person for double occupancy (two people sharing one room); see the cells indicated in green with an 'X' in the grid below. The package starts with the lunch on the day of arrival and ends with the lunch on the day of departure. The price includes service fees, the accommodation tax, GST, and QST. Also included are the access to hiking trails and tennis courts, to the aquatic center (semi-Olympic pool, steam room, whirlpool, saunas, and fitness room).
Some partipants have elected to leave Montreal Monday morning, early enough to arrive on time for the first talk (nominally 9 am). Many will prefer to arrive on Sunday. If your travel plans or participation differ from the options offered below (e.g. you only want to attend one day), please contact the LOC um2025loc@cfht.hawaii.edu
Additional nights and meals can also be reserved.
The Auberge offers rooms at the inn, in pavilions, in 2-room and 5-room condos, and in 4-room and 5-room cottages ("chalets" or cabins).
Regardless of the location, every room has its own private bathroom and door key, internet access, air conditioning, and parking near the building. Some rooms have one bed (a double or queen bed), and others have 2 beds (single, double, or queen beds).
Cottages and condos have a full kitchen and a living room. Pavilions have rooms with a small frig and coffee maker, and suites have a kitchenette and living room area. The rooms at the inn have a small frig and coffee maker.
Each building is within a short walking distance of the main conference building (~5 minutes for the Auberge and pavilions). Participants can indicate with which other participants they wish to share a condo or chalet, if they so desire.
A map of the site and a map of hiking trails are available.
Is there childcare on site?
No, there is no childcare on site or in the area. Spouses and families
can enjoy the numerous indoor and outdoor
activities
offered by the
Auberge, such as
indoor pool
and swimming the lake, trails, water
activities, and more.
How do I reserve a room and meals?
The resort provides
a form where participants can indicate their
arrival and departure dates, lodging preferences, room mate or house
mate information.
Can people share a condo or cottage if they arrive on different
dates?
No. If people want to share a condo or cottage, they have to check-in
and check-out on the same dates.
Do I need to register if I only attend one day?
Yes, please register. The LOC needs an accurate headcount to ensure we
stay withint the capacity of the room and to order enough food for the
coffee breaks.
Are the rooms close to the meeting room?
The rooms at the Auberge (inn) and in the pavilions are about, or less
than, 5 minutes away walking. A quick Google Map distance measurement
gives about 600 feet (200m) between the Auberge and the
pavilions along the road, less by cutting across. Between the Auberge
and the conference center, the distance is less than 400 feet (150m).
Looking for a car ride to/from the Montreal airport? Please use this Google carpooling form. All results are saved and presented on this sheet.
Looking for a roommate (to share a room) or housemate (to share a condo or cottage)? Please fill in and consult all responses on this Google Roommate search sheet.
What will the temperature be like?
A typical daytime temperature in May/June is around 60-65F or 15-17
C. Temperatures are night are around 45F or 5 C. Additional details can be found on this
page for example.